Your firm answers to three regulators. PopiGuard keeps you ready for all of them.
PopiGuard for Law Firms builds a practice's demonstrable compliance programme for POPIA, PAIA, FICA and the LPC's record-keeping rules, without the firm handing its files to anyone. Your matter files never leave your systems: PopiGuard governs, it never holds.
Five overlapping regimes. No compliance staff.
Every attorneys' practice is simultaneously a POPIA responsible party, a PAIA private body, a FICA accountable institution and an LPC-regulated practice, and if it operates a trust account, Part XII of the LPC Rules adds a seven-year retention rule and Fidelity Fund duties on top of all four.
POPIA & PAIA
The privilege-aware request procedure no generic POPIA tool has: classify the requester, practitioner privilege review, the s.23(5) severance step, the discovery boundary. Every ground recorded.
FICA
The RMCP your s.42 duty requires, client due diligence by client type, the R49,999.99 cash rule, suspicious-transaction reporting with tipping-off trained first, and the registers the FIC actually inspects.
LPC record-keeping
The three-clock retention engine: the LPC's seven years where Part XII applies, FICA's five, POPIA's “no longer than necessary”, reconciled per record class, with destruction that actually happens, certificates included. A non-trust practice runs two clocks, not three, and the schedule says so.
Trust account
Fidelity Fund renewals and the audit deadline diarised, inspection-readiness for the LPC and Fidelity Fund, and the payment-verification discipline that guards against trust-payment redirection fraud from outside the firm.
From unknown to demonstrable, in three steps
The free quiz
Ten plain-language questions, an instant score, and your three biggest gaps named.
The assessment
A 100-question review across all ten compliance modules, producing a prioritised remediation plan your firm actually works through.
The Compliance Hub
The living programme: tasks with evidence, the 16-template policy library (RMCP included), every register the regulators ask for, and a Regulator Kit for each of your three inspectors.
Priced by compliance surface, not a flat rate
Fee-earner count is the honest proxy for compliance surface, so a two-partner practice isn't priced the same as a fifty-seat one.
Free Firm Quiz
10-question risk quiz across POPIA, FICA and the LPC's record-keeping rules. Instant score, no signup required.
Firm Assessment (one-off)
A standalone one-off engagement, ordered on its own whether or not you subscribe to the Hub.
Firm Assessment
Full 100-question assessment across all ten compliance modules. Detailed PDF report. Prioritised remediation plan.
Order Assessment ›Firm Assessment
The same assessment, banded for larger practices. Fee-earner count is the honest proxy for compliance surface.
Order Assessment ›Scoped Assessment
Larger practices are quoted individually. We'll respond within one business day.
Request a Quote ›Compliance Hub (the ongoing platform)
Banded the same way. Each band is cumulative: a higher band includes everything the one before it does.
Compliance Hub
- Task Manager
- 16-template Policy Vault (RMCP included)
- FICA / RMCP tracking
- DSR & privilege triage
- Breach Register
- Regulator Kit (POPIA, FIC, LPC)
Compliance Hub
- Everything in the base Hub
- Banded for a larger practice
- More matters and more staff to govern
Compliance Hub Pro
- Everything in the Hub, plus:
- Deputy Information Officer guidance across multiple offices
- Priority support
- Guided compliance walkthroughs
All prices exclude VAT. Fee-earner count is the honest proxy for compliance surface, banded so a two-partner practice isn't priced the same as a fifty-seat one.
Each band includes everything the one before it does
The Firm Assessment is a separate one-off engagement, not a Hub feature.
| Capability | ≤10 | 11-50 | 51+ |
|---|---|---|---|
| Core compliance tools | |||
| Task Manager | ✓ | ✓ | ✓ |
| Policy Vault (16 templates, RMCP included) | ✓ | ✓ | ✓ |
| FICA / RMCP tracking | ✓ | ✓ | ✓ |
| DSR & privilege triage | ✓ | ✓ | ✓ |
| Breach Register | ✓ | ✓ | ✓ |
| Regulator Kit (POPIA, FIC, LPC) | ✓ | ✓ | ✓ |
| Scale & support | |||
| Fee-earner / matter capacity | ≤10 | 11-50 | 50+ |
| Multi-office Deputy Information Officer guidance | · | · | ✓ |
| Support channel | Priority | ||
| Guided compliance walkthroughs | · | · | ✓ |
How long does the free Firm Quiz take?
Under 3 minutes for most people. There are 10 questions and no branching, you answer each one and move on. The results are instant.
Do I need compliance expertise to answer the questions?
No. Questions are written in plain language for practitioners and practice managers, not compliance specialists. If you know how your firm operates day-to-day, you can answer them.
Is the Firm Quiz really free? What's the catch?
It's completely free. No credit card, no obligation. We offer it as a starting point; if you want the full picture, that's the paid assessment, priced by the number of fee earners in your practice.
What does the Firm Quiz actually tell me?
You get a compliance score (0-100), a Red / Amber / Green band, your top 3 compliance gaps with explanations, and a free 2-page PDF report you can share with your partners.
Does this cover FICA and the LPC's rules, or just POPIA?
All of it. The quiz and the full assessment are built specifically for South African attorneys' practices, covering POPIA, PAIA, FICA's accountable-institution duties and the LPC Rules, not a generic POPIA checklist with “law firm” written on the front.
Does PopiGuard ever see our matter files?
No. PopiGuard records matter categories, policies, registers and evidence, never the contents of a matter file. Privilege stays where it belongs: in your practice.
What happens to my answers?
Your answers are used only to calculate your results and generate your report. If you provide your email, we'll send you compliance tips. We will never sell your data or share it with third parties.
Is any of this legal advice?
No. The Firm Quiz is a high-level indicative assessment only. It is not legal advice, and a PopiGuard certificate attests programme completion, not a legal conclusion. For specific legal advice, consult an admitted attorney.
Built for a profession that cannot hand over its files
PopiGuard records matter categories, policies, registers and evidence, never the contents of a matter file. Privilege stays where it belongs: in your systems, under your control, waivable only by your client.
PopiGuard provides compliance software and guidance. It is not a law firm, its templates are not legal advice, and a PopiGuard certificate attests programme completion, not a legal opinion.
See where your firm stands, free.
Ten questions across POPIA, FICA and the LPC's rules. Instant score, no signup.